How Does the Waiting List Work?
A complete guide to the StudieBolig Syd waiting list: how applications are ranked, how to keep your application active, and what to do when you receive an offer.
Securing a room in Sønderborg depends entirely on how you manage your application with StudieBolig Syd. Understanding the mechanics of the waiting list is the difference between having a place to live and being deleted from the system entirely.
How the Selection Process Works
The waiting list is not a simple chronological line; it is governed by specific criteria that determine when you receive an offer. The system selects applicants based on:
- The date you applied: Earlier applications generally move up faster.
- Your requested move-in date: The system matches availability to your timeline.
- Your current address: Applicants living far away are prioritised. If you already live close to Sønderborg, you have the lowest priority.
- Room availability: You will only receive an offer if a room matching your specific wishes becomes vacant.
Offers are sent via email as soon as you are next in line. Because current tenants must give 6 weeks’ notice (for moves on the 1st of the month) or 8 weeks’ notice (for moves on the 15th), offers can sometimes appear on short notice.
Maintaining Your Active Status
The most common mistake students make is letting their application expire. To remain on the waiting list, you must be an “active applicant.”
- Renew every 3 months: Log in to your application portal and confirm your interest before the deadline shown in your profile.
- Update your move-in date: If your preferred move-in date has passed and you have not updated it, your application may be automatically deactivated.
- Check your spam folder: Renewal reminders are sent by email. If you miss the email, you will be removed without further notice.
What Happens When You Receive an Offer
When a suitable room becomes available, you will receive an email with an acceptance deadline — typically 24 to 48 hours. You must respond within this window or the offer expires and goes to the next applicant.
When accepting:
- Confirm your acceptance through the link in the email.
- You will receive a tenancy agreement to sign digitally.
- A deposit and the first month’s rent are due before key handover.
Tips to Improve Your Chances
- Apply as early as possible. The waiting list rewards patience.
- Be flexible with room type. Applying for a specific dorm or room size narrows the pool of available offers.
- Keep your contact details current. A missed email means a missed offer.