How Does the Waiting List Work?

Securing a room in Sønderborg depends entirely on how you manage your application with StudieBolig Syd. Understanding the mechanics of the waiting list is the difference between having a place to live and being deleted from the system entirely.

How the Selection Process Works

The waiting list is not a simple chronological line; it is governed by specific criteria that determine when you receive an offer. According to official guidelines, the system selects applicants based on:

• The date you applied: Earlier applications generally move up faster.
• Your requested move-in date: The system matches availability to your timeline.
• Your current address: Applicants living far away are prioritized. If you already live close to Sønderborg, you have the lowest priority.
• Room availability: You will only receive an offer if a room matching your specific wishes becomes vacant.

Offers are sent via email as soon as you are next in line. Because current tenants must give 6 weeks’ notice (for moves on the 1st of the month) or 8 weeks’ notice (for moves on the 15th), offers can sometimes appear on short notice.

Maintaining Your Active Status

The most common mistake students make is letting their application expire. To remain on the waiting list, you must be an “active applicant.”

• The 3-Month Rule: You are required to re-apply every three months by logging into your account and following the instructions.
• Mandatory Updates: You must update your application immediately if you change your phone number, email, current address, or your field of study.
• Deletion Risk: If you fail to re-apply within the three-month window, your application will be deleted, and you will lose your place in line. It is your sole responsibility to keep the application active.

Costs and Financial Obligations

While applying and joining the waiting list is free, there are strict financial rules once you are in the system. You should account for the following fees listed in the service price list:

• Reminding/Cancellation Fee: A fee of DKK 315 applies if you fail to pay rent on time or do not hand in required study documentation.
• International Bank Fees: If you pay your rent from a bank account outside of Denmark, you must cover the varying bank charges and fees.
• Deposit and Rent: For specific units like the Moseparken modular housing, expect a deposit of approximately DKK 6,000 and monthly rent around DKK 3,020.

To successfully navigate the Sønderborg housing market, you must treat your application as a live document rather than a “set and forget” task. The system prioritizes those who are furthest away and most diligent with their paperwork. Set a recurring calendar reminder for every 80 days to log in and re-apply; missing that window means starting your wait from zero.